We are looking for an Executive Assistant who will be assigned Sta. Cruz, Manila.
We are looking for someone who can provide administrative and coordination support to ensure the smooth management of principal visits, meetings, and related business activities of the Office of the Management.
Key Responsibilities:
Administrative Support
- Provide comprehensive administrative support to Top Management.
- Manage calendars, schedules, appointments, and travel arrangements.
- Prepare, organize, and maintain reports, presentations, correspondence, and other business documents.
- Monitor and prioritize incoming emails, calls, and requests.
- Maintain confidential records and sensitive information with discretion.
Coordination and Communication
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Coordinate meetings, conferences, and business engagements.
- Prepare meeting agendas, minutes, and action item trackers.
- Follow up with concerned departments to ensure timely completion of commitments and deliverables.
- Facilitate effective communication across departments and stakeholders.
Call and Correspondence Management
- Screen, route, and respond to phone calls, emails, and inquiries as appropriate.
- Draft professional correspondence, memos, and reports on behalf of executives.
- Ensure timely and accurate dissemination of information.
Project Management Support
- Assist in planning, monitoring, and tracking various projects and initiatives.
- Coordinate project timelines, deliverables, and status updates.
- Monitor action plans and ensure completion of assigned tasks.
- Prepare project reports, dashboards, and progress updates for management review.
- Support cross-functional teams in achieving project objectives
Other duties that may be assigned by the Office of the Management from time to time.
Qualifications:
- Bachelor's Degree of any 4 year course.
- At least 2–5 years of experience as an Executive Assistant, Administrative Officer, Project Coordinator, or similar role.
Work Location: In person