General Virtual Assistant - Bookkeeping and Marketing Admin

Part-Time Marketing and Bookkeeping Assistant (Australian Client, 20 hrs/week)

We're hiring on behalf of an Australian bookkeeping practice. The founder runs the business on documented process, every client task already written up as a checklist, so you'll be stepping into a system rather than working it out as you go.

This is a genuinely split role in need of someone experienced supporting a founder in a small business as a true generalist. About half your week is bookkeeping support in Xero, the other half is marketing, turning the founder's raw video into finished, scheduled social content. Most people are strong at one of these. We're looking for someone who's competent at both and comfortable moving between them in the same day.

What you'll do

Bookkeeping side:

• Process supplier invoices and receipts through the practice's document capture tool
• Reconcile bank and credit card accounts in Xero, working to a set checklist
• Check and correct reconciliations clients have attempted themselves
• Identify and reconcile internal transfers
• Create coding rules for repeating transactions and flag anything that doesn't fit

Marketing side:

• Edit raw video into short-form social content with text overlays and branding
• Write captions and schedule posts across Instagram, Facebook and LinkedIn
• Draft blog articles and email newsletter content from existing video topics
• Maintain client records in the practice CRM

What we need from you

• At least five years of working experience across both admin or finance work and marketing work. We are looking for that small business generalist.
• Hands-on Xero experience with an Australian business, payroll exposure a plus
• Experience with a document capture tool such as Dext, HubDoc, Receipt Bank or AutoEntry also a plus
• Video editing capability in whatever you already use, CapCut, Canva, Premiere or similar or even if yu have edited reels inside Instagram.
• Strong written English, and the judgement to tell when copy reads as AI-written and fix it
• Real attention to detail, and the instinct to ask rather than guess when something looks wrong
• Experience reporting directly to a business owner, ideally in professional services

You don't need to have used the practice's specific workflow or CRM tools. Those are taught. Xero is the one where existing experience matters.

The shift

Monday to Friday, 20 hours a week, 11:00am to 3:00pm Philippine time.

For roughly six months from late November, the founder is based overseas and the shift moves later in the day. This is not optional and it's not a surprise we spring on you afterwards, so please only apply if a temporary evening shift (5-9pm) works for you. It reverts afterwards.

What's on offer

• ₱23,500 to ₱42,500 per month depending on experience (PT Rate)
• Full benefits and 13th month
• Work from home, equipment provided
• Philippine public holidays
• Part-time now, with a genuine path to full-time as the practice grows
• Real prospect of moving into quality control work as your bookkeeping skills develop

Pay: Php22,000.00 - Php40,000.00 per month

Benefits:

• Company events
• Paid training
• Work from home

Work Location: Remote